Privacy Policy

At HSE Portal, we prioritize protecting your personal information and maintaining your trust. This Privacy Policy describes how we collect, use, disclose, and safeguard your data in compliance with applicable data protection laws.

1. Information We Collect

We collect information that you provide directly when you register, submit reports, or use portal features, including but not limited to:

• Personal identification details (name, email address, job title, company affiliation).
• Safety and compliance reports, documents, photos, and observations you upload.
• Usage data and metadata related to your interactions with the portal.

2. Legal Basis for Processing

We process your personal data based on your consent, contractual necessity, and legitimate interests such as providing the portal services and improving safety management.

3. How We Use Your Data

• To operate, maintain, and improve the functionality and security of the portal.
• To provide customer support and respond to inquiries.
• To send administrative communications, alerts, and updates relevant to your account or safety compliance.
• To analyze trends, usage patterns, and user feedback to enhance user experience.
• To comply with legal obligations and enforce our terms of use.

4. Data Sharing and Disclosure

Your personal data is confidential and will not be sold, traded, or rented to third parties. We may share information with:

• Authorized service providers assisting with platform operations, bound by strict confidentiality agreements.
• Law enforcement or regulatory authorities when required by law or to protect legal rights.

5. Data Security

We take the security of your personal data seriously and employ a range of technical, administrative, and physical safeguards to protect it from unauthorized access, disclosure, alteration, and destruction. Our security measures include:

• Encryption: Data transmitted between your device and our servers is encrypted using Secure Socket Layer (SSL) technology to protect it during transit.
• Access Controls: Access to personal information is restricted to authorized personnel who require it to perform their job functions. All staff undergo regular security training and are bound by confidentiality agreements.
• Secure Infrastructure: Our hosting environment incorporates firewalls, intrusion detection systems, and regular security patching to guard against cyber threats.
• Regular Audits and Monitoring: We continuously monitor and audit our systems to detect and respond promptly to potential security incidents or vulnerabilities.
• Data Minimization: We limit the amount of personal data collected and stored to only what is necessary for the intended purposes.
• Backup and Recovery: Regular backups of data are performed to prevent loss and ensure business continuity in case of unforeseen events.

While we strive to protect your personal data, no system can guarantee absolute security. We encourage you to take measures to safeguard your login credentials and notify us immediately if you suspect any unauthorized use of your account.

6. Data Retention

Your data will be retained only as long as necessary to fulfill the purposes outlined or as required by law. Upon request, you may ask for deletion or anonymization of your personal data, subject to any legal retention obligations.

7. Your Rights

Depending on your jurisdiction, you may have rights regarding your personal data including:

• Accessing the data we hold about you.
• Requesting corrections to inaccurate or incomplete data.
• Requesting deletion or restriction of processing.
• Withdrawing consent where applicable.
• Data portability requests.

To exercise these rights, please contact our support team as detailed below.

8. Cookies and Tracking Technologies

We use cookies and similar technologies to enable core portal functionality, manage sessions securely, and gather analytics to improve the service. You can manage or disable cookies through your browser settings; however, disabling some cookies may impact usability.

9. International Data Transfers

If you are located outside the country where our servers reside, your information may be transferred, stored, and processed in a different jurisdiction with data protection laws that may differ from your own. We take appropriate measures to ensure your data remains protected.

10. Changes to This Privacy Policy

We may update this policy occasionally to reflect changes in legal requirements or our practices. We encourage you to review this page periodically. Continued use of the portal constitutes acceptance of any updates.

11. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please reach out to us at harihse2019@gmail.com.